Virtual Assistants / Project & Construction Support
Hands-on support for active projects and field coordination.
Scheduling, estimating, coordination, procurement, and project controls. Support can be scoped around the work your team needs done — from day-to-day coordination and production support to senior specialists, managers, and consultants. The roles below are starting points; responsibilities and seniority can be tailored to your workflow, software stack, and internal team structure.
Role Levels
Coordination
Organizes recurring work, documentation, follow-up and day-to-day execution.
Specialist
Brings focused functional or technical expertise to a specific workflow.
Senior
Owns more complex work independently and supports higher-level decision making.
Management
Leads a function or operating process and coordinates work across teams.
Consultant
Provides advisory support, process design, improvement and strategic guidance.
Roles available in this area
Coordination
Project Administrator
Maintains project records, meeting notes, logs, correspondence and day-to-day administrative documentation.
Project Coordinator
Coordinates schedules, tasks, vendors, documentation and project follow-ups to keep work moving.
Preconstruction Coordinator
Coordinates estimating, vendor outreach, bid documents, scopes, procurement planning and preconstruction information.
Procurement Coordinator
Tracks RFQs, quotes, purchase orders, submittals, lead times, deliveries and vendor follow-ups.
Subcontractor Coordinator
Manages subcontractor outreach, bid requests, compliance documents, scopes, follow-ups and project coordination.
RFI & Submittal Coordinator
Maintains RFI and submittal logs, routes documents for review, tracks responses and follows up on overdue items.
Permit Coordinator
Tracks permit requirements, submissions, municipal documentation, comments, approvals and renewal dates.
Change Order Coordinator
Tracks potential changes, supporting documentation, pricing status, approvals and change-order logs.
Closeout Coordinator
Organizes punch lists, warranties, as-builts, O&M manuals, final documentation and turnover requirements.
Specialist
Project Controls Specialist
Tracks schedule, cost, progress, milestones, risks and project performance against plan.
Construction Scheduler
Develops and maintains project schedules, lookaheads, milestones, dependencies and progress updates.
Estimator
Prepares quantity takeoffs, pricing worksheets, bid comparisons, scopes and construction cost estimates.
Procurement Specialist
Manages sourcing, vendor comparisons, material tracking, purchasing documentation and delivery coordination.
Document Controller
Organizes drawings, specifications, contracts, revisions, correspondence and controlled project records.
Senior
Senior Project Coordinator
Supports more complex projects, manages cross-team coordination, tracks priorities and helps resolve workflow gaps.
Senior Project Controls Specialist
Builds project-control processes, analyzes schedule and cost performance, and prepares management-level reporting.
Senior Scheduler / Planning Specialist
Handles complex schedules, sequencing, baseline updates, delay tracking and multi-project planning.
Senior Estimator
Leads detailed estimating, bid leveling, subcontractor analysis, value engineering and estimate reviews.
Management
Assistant Project Manager
Supports project managers with schedules, documentation, procurement, subcontractor coordination, reporting and closeout.
Construction Project Manager
Provides remote project-management support across planning, coordination, schedule tracking, documentation, budgets and reporting.
Preconstruction Manager
Oversees estimating and preconstruction workflows, bid strategy, procurement planning and project handoff.
Construction Operations Manager
Coordinates multiple active projects and standardizes scheduling, reporting, documentation and project-support processes.
Consultant
Project Controls Consultant
Helps establish scheduling, cost-control, reporting and project-governance systems for growing construction teams.
Construction Operations Consultant
Reviews project operations and helps improve workflows, controls, reporting, staffing and operating procedures.
Role scopes above are illustrative. Specific responsibilities, availability, experience levels, and required credentials vary by engagement and should be confirmed during scoping.
Not sure which role fits?
Tell us what your projects need — we'll help you scope the right role and level.